1. How many guests can a graduate invite?
Each graduate can invite up to 2 guests to the ceremony. Pre-registration is needed. No walk-in will be accommodated.
2. Will young children be admitted to the venue?
Children are welcome in principle, but should be closely supervised by an adult. In case a child causes any disturbance, he/she should be brought outside the venue. Children over 2 years old will require e-tickets to enter the venue.
3. Will graduates be sitting with their guests?
Graduates in full academic regalia will be seated in a separate area reserved for degree conferment/stage proceedings. Guests will sit according to the assigned seat number as shown on the ticket. Guest e-ticket holders should queue up outside the venue for admission.
4. Will there be enough seats in the Shaw Auditorium for all the guests?
We expect most of the guests will be able to sit in the Shaw Auditorium. In the event that guest seats in the Shaw Auditorium are fully occupied, guests will be directed to watch live broadcast from a seat in Lecture Theater L at the Cheng Yu Tung Building next door.
*All seats are first come, first served basis.
5. What is the dress code for the Congregation?
The Congregation is a solemn event. Graduates and guests are highly advised to dress properly. Casual wear items like sneakers, jeans or sandals should be avoided. Graduates may see How to Wear Your Academic Regalia for reference.
6. Can I choose not to attend the Congregation?
Yes, attendance at the ceremony is optional. Those who do not attend the Congregation can still collect their diploma after the event. For more information, please visit here.
Anyone* unable to attend the ceremony in person (and be presented on stage) may choose to participate virtually (please register your virtual attendance via GSS) and upload a portrait by no later than 11:59pm on 9 November 2022 (Wed). Portraits of these virtual participants will be presented on screen at the ceremony.
*Except for Bachelor’s and Master’s graduates in Degree Conferment Sessions
7. Can I leave early from the ceremony?
No, As a respect to the solemn event, graduates are requested not to leave the ceremony before it ends. Attending the ceremony is optional. If your schedule does not permit you to stay until the end, you can still collect your diploma afterwards. Please visit here for more info.
8. Do I need to attend both the University-wide Degree Conferment and Graduation Ceremony?
Each graduate is entitled to sign up for both the University-wide Degree Conferment session, and the graduation ceremony of your respective degree.
Seats for graduates in the U-wide session are first come, first served. Those who cannot register a seat may participate virtually through our live-broadcast.
9. Will I be presented on stage at the ceremony?
PhD graduates will be hooded on stage during your respective Degree Conferment session. For Masters and Bachelors, you will be presented individually on stage in your School-based session. Please visit here for more info.
1. What kind of guest tickets can a graduate register? What are the difference between Guest Ticket (Ceremony) and Guest Ticket (Campus Access)?
Each graduate is allowed to register for two Guest Tickets (Ceremony) and two Guest Tickets (Campus Access).
Holders of Guest Ticket (Ceremony) are already granted the right to enter the campus area. In other words, you do NOT need to register the Guest Ticket (Campus Access) for the same guest if they have already registered for the Guest Ticket (Ceremony).
2. Can I change the information after finished registration?
Yes. Please click "Edit Attendance" on the top right corner of the page after you have logged in to the Graduate Service System to edit your inputs by November 9, 11:59pm. You will receive an update Registration Acknowledgement after finished.
3. Is vaccination a must to attend the Congregation?
Except for exempted persons, all visitors entering the main hall of the Shaw Auditorium are required to comply with the ‘Vaccine Pass’ arrangements and other requirements under Cap.599F.
4. When will I receive the materials for attending the Congregation?
An ARRIVAL KIT containing all tickets and all necessary information will be emailed to you at least one day prior to your Congregation ceremony.
For details on Graduate Ticket Collection, please click here.
5. When will the Graduate Service System closed?
Graduate Service System will be closed on November 9, 11:59pm. No late registration or walk-in will be accommodated.
1. What kind of guest tickets will a graduate get?
E-tickets will be sent to graduates who successfully registered their guests by e-mail, at least one day prior to your congregation ceremony.
2. How many guests can a graduate invite?
Each graduate can invite up to 2 guests to the ceremony. Pre-registration is needed. No walk-in will be accommodated.
3. Can a graduate get more than two guest tickets?
No. As seats are limited, each graduate can request for a maximum of two guest tickets only. Friends and relatives may watch live broadcasting online if they do not get a guest ticket.
4. Do graduates need a ticket to attend the ceremony?
For details on Graduate Ticket Collection and check out what type of ticket do you need, please click here.
5. When will I receive the tickets?
An ARRIVAL KIT containing all tickets and all necessary information will be emailed to you at least one day prior to your Congregation ceremony.
For details on Graduate Ticket Collection, please click here.
1. How and when will I receive my diploma and transcript?
The degree diploma together with a free copy of academic transcript will be ready for collection starting from November 26, 2022. To collect the diploma package in person on the congregation days, graduates must schedule an appointment in advance via the Appointing System. Walk-ins will not be entertained. For more information, please visit here.
Please be reminded that, before collecting the documents, you should SETTLE ALL FEES (e.g. tuition fee, medical insurance fee, library fines, etc.) and RETURN ALL BELONGINGS (e.g. PRS handset, etc) owed to the University. AT LEAST FIVE WORKING DAYS should be allowed for the clearance procedure.
1. How can I rent or purchase academic regalia?
For rental/purchase of academic regalia, you need to make order at the site of our designated service provider. Details can be found here.
2. How can I order graduation souvenirs?
To order graduation souvenirs, please use the Graduation Services System. You might select the delivery options in the system.
3. Can I bring my family to take photos on campus?
To facilitate the graduating class to bring family and guests back on campus for graduation photo-taking, the University will make special arrangements on campus access from November 19 to December 18, 2022.
More details will be announced. Please stay tuned.
1. How do I get there on the day of Congregation?
Other than public transportation, you can also use the Congregation Shuttle Bus service provided by the University. Please see the detailed transportation guide here.
2. Where do the shuttle buses stop?
Please refer to the link for the stopping point of the shuttle bus.
3. How can I identify the shuttle bus?
The bus will be marked with signs on the window indicating "HKUST". Staff will station at the bus stops to provide assistance.
4. What can I do if I miss the shuttle bus?
You can come to HKUST by bus #91, #91M and #91P from Diamond MTR station, and bus #792M (direction Sai Kung) from Tseung Kwan O MTR station. Alternatively, you can take a taxi. For details, please refer to the public transport information here.
5. Is parking available at Congregation?
We are sorry that no parking spaces can be provided on Dec 1 (Thu), Dec 2 (Fri) and Dec 5 (Mon), due to the already busy campus traffic on weekdays.
For sessions on weekends (i.e. Nov 26 and Dec 3), a small number of campus parking spaces will be provided on a first-come-first-served basis for those registering via Graduation Services System).
Additional parking spaces are available at the ESF Clearwater Bay School close to Shaw Auditorium. Successful registrants will receive a parking permit detailing their assigned location in the arrival kit we send them before the event. Please note that vehicles without permits will NOT be allowed to park.
One graduate is entitled to register one vehicle per day. The parking permit is NON-TRANSFERABLE and is valid for your registered vehicle only.
The parking permit will be sent to you via email at least one day prior to your Congregation ceremony, along with other arrival information and tickets (if any requested). In order not to miss it, please keep an eye on your “@alumni.ust.hk/ @connect.ust.hk” email account.
The permit should be printed out and displayed on the windshield of your registered vehicle.
Please DO NOT drive to the campus if you do not have a permit.