Collection Method

Collection Method

The degree diploma together with a free copy of academic transcript will be ready for collection after the University-wide Congregation Session to be held in November/December 2022 as below:



1. In Person or By Representative



Collection Arrangements

Outside the Congregation Days

Please refer to ARO website for the details on collection outside the Congregation Days.

On the Congregation Days

The diploma package could be collected in person at the HKUST Academic Registry Office on the Congregation Days.


Graduates must schedule an appointment in advance via the Appointment System. The booking period will be announced in early-October 2022. Walk-in collection will not be entertained.



Documents Required

In Person

1. Your identification document (HKUST card, HKID card, or Passport)

2. Alumni eCard or Email sent to you by ARO on Diploma Collection

By Representative

1. Completed Authorization Form

2. A copy of your identification document

3. Identification document of your representative

4. Email sent to you by ARO on Diploma Collection


2. By Post


  • Graduates may request the documents to be sent by registered mail or courier by submitting an online request.  The package for the degrees conferred in November/December will only be sent out after the Congregation days.

  • Due to the large volume of delivery requests, the total turnaround time (including office processing and post office / courier delivery) may take more than one month. Graduates are strongly recommended to collect the diploma package in person or by representative on the Congregation days. Urgent delivery requests cannot be entertained.


Important Notes

  • Graduates and representatives are required to observe the current campus access arrangements and present the above-mentioned documents to the security at North and South Gates to make registration before entering the campus.


  • The degree diploma is an IMPORTANT DOCUMENT FOR THE CERTIFICATION OF YOUR ACADEMIC ACHIEVEMENT and only one set is issued to each graduate. This document should be kept in a safe place after collection.


  • Before collecting the documents, you should SETTLE ALL FEES (e.g. tuition fee, medical insurance fee, library fines, etc.) and RETURN ALL BELONGINGS (e.g. PRS handset, etc) owed to the University. AT LEAST FIVE WORKING DAYS should be allowed for the clearance procedure.